Category: Productivity

The Plus-and-Minus Theory of Living Happily Cover

The Plus-and-Minus Theory of Living Happily

Nik

On most days, I don’t shower to not feel dirty. I shower to feel clean. It may not sound like it, but there’s a difference.

Have you ever wasted away in bed for a few days until, at some point, you couldn’t stand your greasy hair anymore and lugged yourself into the shower? If so, by turning on the water, you took care of what Frederick Herzberg would have called “a hygiene factor” — pun present but not intended.

In his 1959 book The Motivation to Work, Herzberg, a clinical psychologist and professor, introduced a model of motivation called “the two-factor theory.” It stipulates that in order to feel happy in our jobs, two conditions must come together: a lack of dissatisfaction and a presence of satisfaction.

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7 Lessons From the 7th Year of Running a Book Summary Business Cover

7 Lessons From the 7th Year of Running a Book Summary Business

Nik

My business has lasted as long as the average American marriage — seven years. The level of commitment surely feels on par.

When I launched Four Minute Books, I had no idea what it would grow into. All I thought about was how to get better at writing and maybe make a few bucks along the way.

Seven years later, in what has been, undoubtedly, my hardest year in business yet, it turns out that this little book summary site is, so far, the only consistently growing revenue generator. Here’s a chart contrasting its revenue vs. Medium and Write Like a Pro, my writing course.

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Routines vs Rituals Cover

Protect Your Routines, Not Your Rituals

Nik

When I don’t leave the house, I won’t get much done. That’s the deal my brain has struck with itself. Little of my best work has happened at home. I’ve always been most productive when I separated the two, and being self-employed while living in a studio apartment has only confirmed that trend.

It doesn’t matter when I leave the house. As long as I do and arrive at an office, a Starbucks, literally anywhere with wifi, productivity will follow. The other day, I went to WeWork at 6 PM on a Saturday to shop Christmas gifts. It worked! Even a task as trivial as booking a train ticket, I’d rather do “at work” if you gave me a choice.

Lately, my mornings look like this: I wake up at 7, drink water, and brush teeth. I do some push-ups, some sit-ups, and shower. I meditate for 10–15 minutes, get dressed, grab a banana or prep some food, and go. That’s a lot of stuff. The part that matters, however, is that I leave the house. I could skip all the rest, and sometimes, I do. I might meditate at work or shower at night. I’ll move my workout or get food on the way.

The point here is that some habits deserve protection, whereas others do not. To determine which is which, I like to separate them into two categories: Routines vs rituals.

A routine is a recurring, cornerstone behavior that enables many others. It should be flexible in how you do it, but the fact that you do it is important to who you want to be. In my example, leaving the house is a routine. It doesn’t matter when I do it, and there are a million places I could go, but I know leaving the house makes me productive — and I want to be a productive person. Therefore, it’s a routine I must protect.

Showing up for practice is a routine. Cooking your own food is a routine. So is listening to your partner. There are many ways to live up to these routines. One day, you practice the topspin by yourself. On another, you have a session with a trainer. But you’re always showing up to practice tennis. Similarly, there are a million dishes you can cook, and which one you pick will depend on your mood and what you have in your fridge — but if it’s important to you to only eat what you’ve prepared, you’ll find a way.

A ritual is a fixed, intentional expression of who you are. It’s an exact set of steps, done in a certain way. If you go out of said way, you’ve failed to perform the ritual correctly. For me, doing 50 push-ups is a ritual. I’ve never been an exercise nut, but I do pride myself on moving a little every day. I’ve done 50 push-ups for so long, doing 10 no longer feels valid. The ritual has become fixed. At the same time, a million options would suffice my “move a little” criterion. I could switch to jumping jacks, squats, or running around the block any day of the week, and that’s important to remember. My rituals are expressive, not aspirational. Therefore, I should keep adjusting them as I go.

For religious people, lighting a candle is a ritual. So is meditation. Drinking coffee can be a ritual, as can making your partner’s bed and the 7-minute ab workout. People love to argue about the rules of various rituals, but in truth there are as many rituals as there are ways to do them. Even if others disagree with you, you’ll always have a specific idea of what it means to perform a certain ritual “correctly.” In that sense, each ritual is rigid on its own, but there are countless ones you can choose from to show who you are.

Routines determine your identity, rituals merely express it.

If I wanted to be “a fit person,” I wouldn’t keep doing 50 push-ups. I’d commit to the routine of “working out,” and the rituals I’d pick as part of living up to that commitment would change drastically over time. I’d also do a whole bunch of other things, like reading fitness articles while sitting on the toilet and curating workout playlists. Many non-ritualistic behaviors would follow. The routine would encompass many rituals, but it would be a lot bigger than the concept of rituals altogether.

Naturally, there are exceptions. Some rituals are so important, almost all of us perform them. Brushing our teeth, for example. But those are far and few between. For the most part, rituals serve the sole purpose of enabling our routines. Therefore, if they get in the way, it is our duty to change them.

Writing is one of my routines. It’s important to me to do it regularly. Coffee is a ritual to help with said routine. The smell, the taste, the feeling of a warm cup in my hand — it just gets the muse talking in the morning. There is, however, a limit to this ritual: If I perform it more than once or twice a day, it stops supporting my writing and starts hindering it.

I go from alert to jittery and from focused to distracted. After my third cup, I can no longer sit still, and neither can my brain. It races from thought to thought, from browser tab to browser tab, and my word count goes downhill. If I have coffee too late in the day, it even affects my sleep and thus next day’s performance! Clearly, this ritual needs to be reined in to serve its purpose.

On a good day, I’ll only have one coffee. I’ll combat post-lunch tiredness with a break or a walk, or I’ll have tea to simulate the feeling minus the caffeine. That’s a ritual well-swapped! Whatever it takes to aid the routine. Similarly, if I insisted on all my morning rituals, on some days, I’d lose all my writing time! What does it matter how good they are individually if, collectively, they prevent me from doing the most important thing? That’s why sometimes, I shorten my mediation or workout or shower in the evening.

You can’t have many routines. They grow quickly. The more you do them, the more meaningful they’ll become, and the more space in your life they’ll take. That’s a beautiful process, and even when it gets boring, a good routine will offer enough room for a break, be it a literal one or a change of rituals and patterns. Your tolerance for routines should be high. They’ll carry you to your goals. Better yet, in time, they’ll become their own reward.

Rituals, on the other hand, should be like books in a library: As long as you only pull them out when you need them, you can’t possibly have too many. Insist on doing them all at once, all the time, however, and you’ll become a fanatic. Consider “The Power 5,” a cheat sheet from billionaire trader Paul Tudor Jones’s early days:

Five times a day on each and every trading day, I will break from the momentum of the moment and take control of all trading situations by reestablishing my vision, my game plan, and my invincible physiology. I will enter my Power Room, drink fresh water, take 3 deep abdominal breaths, and take the following 5 steps…

It only gets more ridiculous from there. “Be Mr. Tough and hold contempt for the weak trader!” “Take pain! Take pain! Take pain!” No matter how much you love them in isolation, a long list of rituals compressed into one big ceremony will often feel like a cultish rite, and if you perform said rite five times a day, when will you get anything done?

Rituals are the gears in your routine machine — interchangeable parts of a much larger whole. Rituals are the means, the routine is the end. Treat your rituals like a general treats his soldiers: Value them, respect them, but dismiss them when their service is done. Let them rest once they’ve done their fair share, and if the situation requires it, swap one out and put in another. Some, you might not replace at all.

Protect your routines, not your rituals. Use one as the tool it is to maintain the other — nothing more, nothing less. Stay flexible, replace good with better, and throw out what doesn’t work as soon as it stops working — and yes, that does include our new ideal of working from home.

Do Self-Help Books Work? Cover

How Modern Non-Fiction Books Waste Your Time (and Why You Should Read Them Anyway)

Nik

When I first discovered non-fiction books, I thought they were the best thing since sliced bread. Whatever problem you could possibly have, there’s a book out there to help you solve it. I had a lot of challenges at the time, and so I started devouring lots of books.

I read books about money, productivity, and choosing a career. Then, I read books about marketing, creativity, and entrepreneurship. I read and read and read, and, eventually, I realized I had forgotten to implement any of the advice! The only habit I had built was reading, and as wonderful as it was, it left me only with information overwhelm.

After that phase, I flipped to the other, equally extreme end of the spectrum: I read almost no books, got all my insights from summaries, and only tried to learn what I needed to improve a given situation at any time.

So, do self-help books work? As always, the truth lies somewhere in the middle.

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Don't Forget to Inhale Cover

Don’t Forget to Inhale

Nik

Living is exhaling.

You wake up, jump out, and make your bed. You brush teeth, get dressed, and race to the breakfast table. Phew!

You work. You type. You work harder. You type faster. Pheeew.

You buy groceries. You sort your bills. You tuck your kid in. Pheeeeeeeew.

You watch Netflix. You doomscroll. You listen to a friend yap for hours. Phew, phew, pheeeeeeeeeeeew.

By the time your head hits the pillow, you are exhausted. You’re wheezing.

What happened? Simple: You forgot to inhale. That’s also living.

Matthew Inman says creativity is like breathing: “When you make stuff, you’re exhaling. But you can’t exhale forever. Eventually, you have to breathe in. Or you’ll be dead.”

It’s not just creativity. It’s everything. The adulting. The job you’re trying to be good at. Even the experiencing of awesome things. As long as you’re doing, you’re exhaling. But eventually, you have to breathe in — or you’ll be dead.

Your health might not really be at risk, but often, you’ll literally feel it: You’re panting. Between meetings, homeschooling, and picking stocks, you ran out of air! You’re gasping. So settle down. Sit. Relax. Inhale!

Inhaling is living.

You stare out the window. Nothing moves. Ahhh.

You enjoy the meal that’s in front of you. No music. No TV. You can taste every spice. Ahhhhh.

You walk around the block. You see a tree. The leaves are swaying in the wind. “Is it breathing?” you wonder. Ahhhhhhhhhh.

You lie down on your back. You stretch your arms and legs into the star that you are. You look at the ceiling. How could you forget to inhale? It’s the most natural thing in the world!

Doing is wonderful. Life is a one-time chance to do everything you’ll ever do, and I hope most of yours will be a joy to experience. But if do is all you do, it’ll be impossible to extract happiness from even the most fortunate of events. So don’t. Sometimes, just don’t.

Life is not a vacuum, and so nothingness is not empty. It provides us with the very air we need to witness the full spectrum of the gift we’ve been given.

Don’t forget to inhale.

You Must Meme Your Dreams Into Existence Cover

You Must Meme Your Dreams Into Existence

Nik

Why is America “The Greatest Country in the World™?”

Unlike Italy (Caesar), Greece (Alexander the Great), and Mongolia (Genghis Khan), America never ruled half the known world. In fact, America is only 200 years old. It’s one of the youngest countries of all.

So why do they get that slogan? America gets that slogan because for all 200 of those years, they’ve been yelling it at the top of their lungs. When the founding fathers put their signatures on that document, they said: “This is what makes a country great.”

Ever since, America at large has been saying, “Look! This is what makes a country great. And we’re doing it! Look at us! That is why our country is the greatest.” It’s marketing — but it works.

“Which country is the best?” is a stupid question, of course, but let’s ignore that for a second. For any of the years it has existed, including this one, you could argue a thousand ways that America is not the greatest country in the world. You could use facts. You could use opinions. You could use ideas. What about originally taking the land from Native Americans? What about slavery? What about the problems with energy, finance, poverty, food, race, and a million other things? Every country has problems. America is no exception.

And yet, if you could put your ear on the global chatter-chamber, you’d find there’s no debate: By and large, people around the world agree that the USA are “The Greatest Country in the World™.” It might not be more than half the global population, but it sure is a hell of a lot more than just the 328 million people who live there. How many dream of moving to the USA? Billions.

USA wins, and it wins because when it comes to “the country reputation scoreboard,” Americans have made up a competition and declared themselves the winner. They’ve memed the outcome they wanted into existence, and even if the memes were just made up, the result is very much real.

Achieving your dreams works the exact same way.

The sooner you wrap your head around the fact that all large-scale change must — in large part — be memed into existence, the better. It’s not all of it but most of it.

Most people don’t want to accept this. People who don’t understand Bitcoin, the GameStop drama, or how Trump could ever win the election want logical explanations for why things work.

“But it’s not backed by anything.”

“But it’s not a good stock fundamentally.”

“But he’s not equipped to be president.”

The truth is most things work because we collectively decide they should. Much more so than with facts and figures, we back them with belief — and human belief is one of the most powerful forces in the world. The story matters more than the data.

If we could travel through time and be there for some of the big moments of history, we’d understand this much faster. Imagine how skeptical the first users of paper US dollars must have been. “What the hell is this? I can’t bite on it to verify it’s real. It’s just paper!” Imagine how freaked out people were by the first light bulbs. “It must be witchcraft! They should hang this Edison guy.”

Early on, Martin Luther King was just a hot-headed guy with crazy ideas. So were Newton, Steve Jobs, Lady Gaga, and Amelia Earhart. Then, the story changed.

When you actively try to change your story, you are taking back your power. You’re starting to meme your dreams into existence.

There’s a great scene in The Dark Knight where Alfred explains why Bruce doesn’t have what it takes to defeat Bane: “I see the power of belief.”

A few weeks ago, Jake Paul knocked out Ben Askren in the first round. How can a Youtuber (repeatedly) beat professionals? Training, circumstance, luck — sure, but at some point, you have to admit: “I see the power of belief.”

Ten days before the fight, one of Jake’s security guards died. That guard told Jake he had a dream of him knocking out Ben in the first round. Imagine what it feels like to fight for that. Imagine the power of belief. Can you feel it? Goosebumps.

Of course, Batman ultimately does defeat Bane, but not because of his renewed physical strength, better gadgets, or smarter ideas. He wins because he fights for something bigger, something he believes in so much that he makes all the above happen in the first place. Belief is a self-reinforcing loop.

If you want something, you need to tell yourself a story that leads to it. In that story, you must be the hero. Then, you keep telling it to yourself and everyone you come across.

“I’ll write the most popular young adult novel ever.”

“I’ll be the first person on Mars.”

“I’ll make green beans the most desirable food in the world.”

It matters not how asinine or unrealistic the story is. What matters is that it offers the power of belief — to others, but especially to you. You don’t need the facts on your side because if you persist with your story, the data will change over time.

When it comes to understanding what happens in the world as well as making your dreams a reality, the story isn’t everything, but it’s probably more than half. In today’s world of global awareness and instant story-spreading, don’t let anyone tell you what you can and can’t do. Decide what the story will be, then insist on it with your words and actions. One day, it is bound to happen.

Just like, one day, someone decided America should be the greatest country in the world — and today, that’s a story billions of people believe.

The Current of Life Cover

Are You Swimming With or Against the Current of Life?

Nik

In his book The Cafe on the Edge of the World, John Strelecky tells the story of a man in a hurry.

The man, a busy professional also named John, is stuck in a massive traffic jam en route to his much needed vacation. When he tries to circumvent the roadblock, he gets lost and, running out of fuel, energy, and growing ever hungrier, turns in to a cafe in the middle of nowhere — The Cafe of Questions.

Inside the cafe, John gets a delicious breakfast, but he is also confronted with a series of uncomfortable, oddly well-timed questions, such as “Why are you here?” “Do you fear death?” and “Are you fulfilled?” The waitress, cook, and fellow guests seem to be able to read his mind, and they all make him reflect deeply on the path in life he has chosen thus far.

At one point in the book, the waitress, Casey, sits down in John’s booth and tells him the story of the green sea turtle. She too was once on vacation, she says. Snorkeling off the coast of Hawaii, she spotted a green sea turtle right next to her in the water. This being the first time she ever saw one, she was excited and decided to follow the little guy for a while.

“To my surprise, although he appeared to be moving pretty slowly, sometimes paddling his flippers and other times just floating, I couldn’t keep up with him. I was wearing fins, which gave me propulsion power through the water, and didn’t have on a buoyancy vest or anything that would slow me down. Yet he kept moving farther from me, even though I was trying to keep up. After about ten minutes, he lost me. Tired, disappointed, and a little embarrassed I couldn’t keep up with a turtle, I turned back and snorkeled to shore.”

The next day, Casey returned to the same spot, and again, she found and tried to keep up with another green sea turtle. As she realized that turtle too was about to lose her, she stopped paddling and just floated in the water.

“As I was floating on the surface, I realized something: When the turtle was swimming, it linked its movements to the movements of the water. When a wave was coming at him, he would float, and paddle just enough to hold his position. When the pull of the wave was from behind him though, he’d paddle faster, so that he was using the movement of the water to his advantage. The turtle never fought the waves. Instead, he used them.”

Casey, on the other hand, had been paddling the whole time. This was easy enough when the tide was in her favor, but the more she fought the incoming waves, the less energy she had to capitalize on the outgoing ones later.

“As wave after wave came in and went out, I became more and more fatigued and less effective. Not the turtle though. He kept optimizing his movements with the movements of the water. That’s why he was able to swim faster than I could.”

If you’re like me — and John — at this point in the story, you’ll wonder: That’s great — but what does it have to do with me and my life? Actually, a whole lot, as Casey will explain in a second.

Have you ever felt like you’re fighting an uphill battle? As if for every two steps forward, life somehow pushes you one step back?

It happens to all of us. We do our best to fulfill our duties as responsible adults, and yet, it seems we must fight tooth and nail to make room for the few people and activities that are truly important to us. Why is that?

Well, as the green sea turtle might tell us: “You’re swimming against the current of life. Why don’t you try swimming with it?”

After Casey gives him some time to think about the story, John interprets it as follows:

“I think the turtle — the green sea turtle — taught you that if you aren’t in tune with what you want to do, you can waste your energy on lots of other things. Then, when opportunities come your way for what you do want, you might not have the time or strength to spend on them.”

Casey smiles, for she knows the power of grasping an important lesson out of one’s own thinking, and then she adds some more context to John’s insight:

“Each day, there are so many people trying to persuade you to spend your time and energy on them. Think about just your mail and email. If you were to participate in every activity, sale, and service offering you get notified of — you’d have no free time. And that’s just mail and email. Add on all the people who want to capture your attention for television time, online activities, places to eat, travel destinations…You can quickly find yourself living a life that’s just a compilation of what everyone else is doing, or what people want you to be doing.”

Casey then explains that since she observed the turtle moving effortlessly through the water, she has taken a new perspective on life: The incoming waves represent all the people, activities, and things that clamor for a share of her attention, time, or energy but don’t contribute to what she really wants to do in life. In essence, they block her from fulfilling her purpose. Meanwhile, the things and people that support Casey living in sync with her calling are like outgoing waves — they carry her towards her destiny.

That’s the lesson of the green sea turtle, and even though it’s a big one to swallow with his pancakes, John decides to chew on it for a while. I hope you will too.

When Casey leaves John to ponder her story, he asks her for pen and paper. On the back of his napkin, he calculates that if he spends 20 minutes a day flicking through unimportant mail for 60 years, that’s over 300 days of his life — almost an entire year, wasted on one incoming wave.

What about all the others? What about TV commercials, mindless radio listening, and people trying to network with him for their advancement? And those are just the distractions John didn’t choose. He too is human. He’ll distract himself as well along the way.

John is shocked. He tells Casey about his discovery. While she reminds him that not all mail is junk — and not all distractions are wasted time — she does admit:

“It can get you thinking. That’s why my time with the green sea turtle made such a big impact on me.”

When you feel like all you do is struggle, ask yourself: “Am I swimming with the current of life? Or am I desperately paddling against it?”

Do you focus too much on distractions? Are you allowing the wrong activities and people to take up your time? If so, it is no wonder every hour you spend on hobbies and friends you love feels like an hour you must mine from the hardest rock with your bare hands.

At the same time, for every distraction you ignore, one ally will look your way. Wait for the right wave, the right circumstances to arrive, and then ride it with everything you’ve got. If the knitted beanie trend is fading, maybe wait a year to start your knitting business. If a friend offers you a small book deal to tell a story you’ve always wanted to tell, go for it!

After years of high-paying but also highly stressful jobs, John Strelecky decided to finally fulfill his childhood dream of traveling the world. When he came back, he wrote the book he needed to read; he gave himself the message he needed to hear.

Since then, that message has been shared millions of times around the world: Don’t swim against the current of life. Focus on the right people, the right activities, and the right things. Only then will it carry you to your dreams.

It’s just one of many metaphors in his book, but I have no doubt that, somewhere on the edge of the world, a green sea turtle once taught Strelecky that lesson — and from that very same turtle, we can still learn to navigate the seas of life today.

The Wheaton Scale of Productivity Cover

The Wheaton Scale of Productivity

Nik

When you no longer have to work, how do you decide what to work on — and how much you work at all? Most people will never face this question, and so they zone out when others ask it.

Let’s consider a man named Jack. Jack thinks the above question is stupid. He assumes that if he didn’t have to, he’d never choose to work. In fact, why would anyone? Ironically, with that kind of mindset, if Jack came by some money, he’d just spend it all and, ultimately, be forced to go back to work.

Meanwhile, Blair has ventured deep into the world of work. She has studied productivity, time management, and flow. She knows about philosophical concepts like zen and self-actualization. She is thinking about leverage, delegating, and the impact her work makes on the world as a whole. Blair has had jobs where she was happy and jobs where she was miserable, and so, when she hears the above question, she is intrigued.

The reason Jack and Blair can barely have a conversation about work is that they’re too far apart on the Wheaton scale of productivity.

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The Rule of 70/20/10: Do Important Work or None at All Cover

The Rule of 70/20/10: Do Important Work or None at All

Nik

Ip Man, a Kung Fu movie about the legendary martial arts teacher of the same name, is rated a staggering eight out of 10 on IMDb and considered a cult classic among fans. The movie is almost two hours long, but if you skim through it, you’ll notice something: There’s not a lot of fighting.

Isn’t that what Kung Fu movies are about? Apparently not. You’ll see the master having tea, helping his friends, and struggling with everyday life. You’ll see him muse about politics, about war, and about philosophy. You’ll see Ip Man training and spending time with his family.

Why do people love this movie so much if, as it turns out, there are only three major fight scenes? They love it because each fight means something.

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