Productivity Archives

10 Lessons From 10 Years of Writing

September 28, 2024October 14, 2024 Nik

Today is the ten-year-anniversary of my first blog post. Back then, I didn’t know the first thing about headlines, title case, or narrative structure. I had no clue I was going to be a writer, let alone that I would get to do it full-time. And I definitely didn’t imagine landing here, a decade later, fully intending to write not just for another ten years but for the rest of my life.

Still, somehow, I’ve managed to publish over 2,000 pieces of writing since that first post. I rarely feel all the wiser, but I’ve undoubtedly learned a thing or two along the way. To mark the occasion, I’d like to share ten of the more palpable lessons from my journey: one particular theme that emerged during each of the years that I’ve been writing.

Here are ten lessons from ten years of wordsmithing.

Balance Is a Verb, Not a Noun

September 7, 2024September 14, 2024 Nik

“All I want is work-life balance.”

How often have you had this thought?

In theory, it makes sense: We strive to spend our lives well. That means directing the right amounts of time, effort, and attention to life’s many domains, from the necessities to taking care of ourselves to what’s most important to us.

Therefore, if we could allocate our limited resources perfectly, we’d achieve the ultimate equilibrium — and with it calm and happiness, right?

I don’t think so. In fact, I believe work-life balance doesn’t exist — and I can prove it to you with a single question:

What does perfect work-life balance look like, in detail, in your very life?

The Plus-and-Minus Theory of Living Happily

August 11, 2023August 11, 2023 Nik

On most days, I don’t shower to not feel dirty. I shower to feel clean. It may not sound like it, but there’s a difference.

Have you ever wasted away in bed for a few days until, at some point, you couldn’t stand your greasy hair anymore and lugged yourself into the shower? If so, by turning on the water, you took care of what Frederick Herzberg would have called “a hygiene factor” — pun present but not intended.

In his 1959 book The Motivation to Work, Herzberg, a clinical psychologist and professor, introduced a model of motivation called “the two-factor theory.” It stipulates that in order to feel happy in our jobs, two conditions must come together: a lack of dissatisfaction and a presence of satisfaction.

The Only Post About the Pomodoro Technique You’ll Ever Have To Read

June 26, 2023January 5, 2025 Nik

On a cloudy September afternoon in 1987, German-Italian programmer Francesco Cirillo was trying to study for his sociology exam. He couldn’t concentrate. “I made a humble bet with myself,” he says. “‘Can you stay focused for two minutes without distraction?’”

Cirillo grabbed a timer from his kitchen, wound it up, and started reading his book. It worked. Francesco’s tomato-shaped clock rang after just 120 seconds, but the moment he looked up from his book, still half-lost in its pages, the Pomodoro Technique was born.

“For the first time, I had managed to turn time into an ally,” Cirillo writes. Right when they most appeared to be his enemy, he finally started using his seconds instead of running away from them.

For the next five years, Cirillo kept refining the method. Since 1998, he’s taught it to millions of people around the globe. And his book The Pomodoro Technique is now in its third edition.

I first discovered the Pomodoro Technique around ten years ago, and I wrote about it as early as 2015. Since then, I’ve completed well over 10,000 Pomodoros to write millions of words. In the last 12 months alone, my productivity app tells me I’ve completed over 1,400 sessions averaging around 50 minutes each.

Here’s everything you need to know about this amazing tool.

Ikigai: The Wonderful Japanese Concept Everyone Misunderstands

June 18, 2023December 2, 2024 Nik

Explaining Japanese concepts to a Western audience has become a big trend in nonfiction, and ikigai is leading the charge. Naturally, in our almost-typical self-centeredness, we’ve managed to make the worst book about ikigai the most popular one and totally misunderstand the idea.

If you’ve heard of ikigai — and at this point, I’d be surprised if you hadn’t — you’ll probably loosely associate the word with “happiness” or “your life’s purpose.” That’s because our discourse about ikigai has been dominated by a single book, and while it’s a good book in and of itself, unfortunately, it completely misstates what ikigai is actually about.

I love Japan. I went to Tokyo, Kyoto, in Osaka in 2013. In 2022, I also read all major English books about ikigai — thankfully, there are only three of them. So today, I’d love to share what I’ve learned with you. Let’s understand what ikigai is actually about.

4 Tips to Forever Improve Your Reading

April 4, 2023November 27, 2024 Nik

Reading may not be your favorite thing to do, but you are still a reader. Every day, you read thousands of words. You read messages, notifications, and web pages. You read books, signs, and documents.

If you could retain 10% more of everything you read, your life would be a lot better. The following 4 tips took me years of daily reading to collect but will only take you 3 minutes to learn. You’ll be a better reader forever.

7 Lessons From the 7th Year of Running a Book Summary Business

December 22, 2022December 22, 2022 Nik

My business has lasted as long as the average American marriage — seven years. The level of commitment surely feels on par.

When I launched Four Minute Books, I had no idea what it would grow into. All I thought about was how to get better at writing and maybe make a few bucks along the way.

Seven years later, in what has been, undoubtedly, my hardest year in business yet, it turns out that this little book summary site is, so far, the only consistently growing revenue generator. Here’s a chart contrasting its revenue vs. Medium and Write Like a Pro, my writing course.

Why I Deleted Most of My Social Media

May 4, 2022August 8, 2024 Nik

A few weeks ago, just before Elon bought Twitter and made it look cool, I deleted my Facebook, Instagram, Twitter, and TikTok accounts. “FITT,” their initials spell, and fitter I feel indeed.

The main idea behind minimalism isn’t to save money or time. It is to save mental energy, which physical items take up, even if they’re sitting quietly in your attic. Somewhere in your subconscious, you know the broken volleyball net is up there. Even if it only makes it to the top of your mind on occasion, you’ll feel a burden being lifted once you chuck it in the trash.

Digital minimalism works the same: You can stop using your social media, but the accounts will still be there. So will all the connections. All the posts you’ve created will still harbor the energy you put into them. The weight of sunk costs will be palpable.

“I wonder what Marcus from my year abroad is doing.” That thought hits different when you can check up on Marcus vs. when you can’t — and the latter is not necessarily a bad thing.

We tend to be kinder to people when we keep them only in our memory. Plus, when you can’t see Marcus’ new house, you won’t feel bad about yourself from the inevitable comparison that follows. When Marcus only visits your attention once a leap year, your natural reaction is to wish him well, then be on your way. For many relationships in our lives, this is the way they’re supposed to go. We’re not wired to maintain distant yet infinite contact with thousands of people.

Manage your social media in a way that prevents them from managing you.

Protect Your Routines, Not Your Rituals

November 4, 2021August 10, 2024 Nik

When I don’t leave the house, I won’t get much done. That’s the deal my brain has struck with itself. Little of my best work has happened at home. I’ve always been most productive when I separated the two, and being self-employed while living in a studio apartment has only confirmed that trend.

It doesn’t matter when I leave the house. As long as I do and arrive at an office, a Starbucks, literally anywhere with wifi, productivity will follow. The other day, I went to WeWork at 6 PM on a Saturday to shop Christmas gifts. It worked! Even a task as trivial as booking a train ticket, I’d rather do “at work” if you gave me a choice.

Lately, my mornings look like this: I wake up at 7, drink water, and brush teeth. I do some push-ups, some sit-ups, and shower. I meditate for 10–15 minutes, get dressed, grab a banana or prep some food, and go. That’s a lot of stuff. The part that matters, however, is that I leave the house. I could skip all the rest, and sometimes, I do. I might meditate at work or shower at night. I’ll move my workout or get food on the way.

The point here is that some habits deserve protection, whereas others do not. To determine which is which, I like to separate them into two categories: Routines vs rituals.

Sometimes, the Work Is Easier Than the Workaround

October 11, 2021August 9, 2024 Nik

When my favorite writer stopped writing, I decided to save all his articles, lest he delete them. I knew I could save them one by one in Evernote, but since he had published over 100 pieces, I thought there might be a way to avoid this tedium.

I asked a developer friend for help, and he referred me to another mutual friend of ours. I messaged that friend on Slack but didn’t get a response. A week later, I emailed him. A few more days went by, but then, he responded.

My friend suggested two scraping tools for the job. I started comparing their features and pricing. As it turned out, one tool would limit exports on a free trial, so I went with the other one. I downloaded it, installed it, and made an account.

The tool was pretty technical, so it took a while to grasp the basics. Eventually, I got it to load my favorite author’s index page, where all his stories were linked. Then, however, the tool required making complex workflows, and to top it all off, it only seemed to export to CSV, not PDF.

At this point, I finally decided the juice was no longer worth the squeeze. I sat down after lunch, sipped some coffee, cranked up the music, and went to work. One by one, I opened each article in a new tab, clicked the Evernote Web Clipper, chose the right output settings, and saved it.

Some pages took forever to load. Chrome groaned under the pressure. Evernote kept changing its settings, so I had to fiddle with them each time. After about an hour, however, I made it. There it was: My favorite author’s entire essay collection, preserved for future readings.

All in all, saving 100+ articles by hand was boring, tedious, and eye-roll inducing. I felt grumpy, annoyed, and frustrated at times. In short, it was exactly what you’d expect it to be. It was also, however, the 100% right thing to do — the shortest path to results, and thus the quickest way to satisfaction.

“Work smarter, not harder!” It’s a piece of advice cited like gospel in meetings, speeches, and job interviews. But how much time do you spend trying to out-smart the work? Isn’t thinking the hardest work of all? Thinking a lot without meaningful breakthroughs — there’s hardly a faster way to exhaustion.

Sometimes, it’s better to admit you’re not that good at it. Sometimes, the work is easier than the workaround.

Category: Productivity